How to access
Events → Annual Report (if enabled) Or: Settings → Events → ReportsPrerequisites
Annual Reports must be enabled in module settings: Settings → Events → Module Settings:- Enable Annual Event Reports - Master toggle
- National Annual Report - Organization-wide reports
- Local Annual Report - Reports per local center (if local centers enabled)
What’s Included
Event Statistics
| Metric | Description |
|---|---|
| Total Events | Number of events held |
| By Type | Breakdown by event type |
| Total Attendance | Sum of all attendees |
| Unique Attendees | Individual people who attended |
| Average Attendance | Per-event average |
| Attendance Rate | Check-ins vs registrations |
Trends
- Events per month
- Attendance over time
- Growth vs previous year
- Most popular event types
Breakdowns
- By event type
- By organizer/group
- By local center (if applicable)
- By SDG alignment (if enabled)
Generating Reports
1
Navigate to Annual Report
Go to Events → Annual Report
2
Select year
Choose which year to generate the report for.
3
Configure options
Select which data to include (by type, location, etc.)
4
Generate
Click Generate to create the report.
5
Export
Download as PDF or share online.
Report Types
National Annual Report
Organization-wide summary:- All events across all locations
- Aggregated statistics
- Year-over-year comparison
- Impact metrics
Local Annual Report
Per-local-center breakdown:- Events organized by the local center
- Local attendance figures
- Comparison to other centers
- Local volunteer hours
Local Annual Report is only available if the Local Centers module is enabled.
SDG Impact Tracking
If SDG tagging is enabled, annual reports can include:- Events by SDG goal
- Impact alignment percentage
- SDG trend over years
- Contribution to specific goals
- Grant reporting
- Sustainability documentation
- UN reporting (for applicable organizations)
Volunteer Hours
If volunteer hour tracking is enabled:- Total volunteer hours for the year
- Hours by event type
- Hours by member
- Year-over-year growth
Exporting Reports
PDF Export
Generate a formatted PDF report:- Professional layout
- Charts and graphs
- Organization branding
- Ready for printing or sharing
Data Export
Export raw data as CSV/Excel:- Full event list with details
- Attendance records
- Statistics for custom analysis
Using Annual Reports
Board reporting
Board reporting
Present annual event activity to your board or governance body.
Grant applications
Grant applications
Demonstrate activity levels and impact to funders.
Member communications
Member communications
Share accomplishments in annual newsletters or AGM presentations.
Strategic planning
Strategic planning
Use trends to plan next year’s event calendar.
Benchmarking
Benchmarking
Compare performance across years or between local centers.
Best Practices
Complete event reports first
Complete event reports first
Annual reports aggregate individual event reports. Make sure events have their reports filled in.
Accurate check-ins
Accurate check-ins
Attendance data depends on proper check-in during events.
Consistent event typing
Consistent event typing
Use event types consistently for accurate categorization.
Review before publishing
Review before publishing
Check the data makes sense before sharing with stakeholders.
Comparison Features
Year-over-Year
Compare current year to:- Previous year
- Multiple past years
- Custom date ranges
Local Center Comparison
Compare local centers:- Events per center
- Attendance per center
- Engagement rates
Related Features
- Event Reports - Individual event summaries
- Event Types - Event categorization
- Local Centers - Geographic organization