How to access
Events → Create Event button Or from the Dashboard quick actions.Basic Event Information
Required Fields
The event name. Keep it clear and descriptive.
When the event starts. Includes date and time.
When the event ends.
Which group is organizing this event. You must have posting permissions in the selected group.
Optional Fields
Full event description. Supports rich text formatting, images, and links.
Physical address or venue name.
Link for virtual events (Zoom, Teams, etc.)
Category of event. Create event types first in Settings.
Event timezone. Defaults to your profile timezone.
Visibility Settings
Public vs Private
- Public: Anyone can view the event page (even without an account)
- Private: Only members can see the event
When enabled, people can register/RSVP to the event. Disable for informational events.
Registration Settings
Capacity
Maximum number of attendees. Leave empty for unlimited.
When capacity is reached, allow people to join a waitlist.
Registration Fields
Configure which fields to collect during registration:| Field | Description |
|---|---|
| Name | Attendee name (usually required) |
| Contact email (usually required) | |
| Phone | Phone number |
| Organisation | Company/organization name |
| Role | Job title |
| Town | City/location |
| LinkedIn profile URL | |
| X (Twitter) | X profile URL |
| Instagram handle |
Registration Deadlines
Last date/time to register. After this, registration closes automatically.
Event Page Customization
Customize how the public event page looks:Visual Settings
Show organization logo on event page.
Display event title prominently.
Border radius for the hero image (rounded corners).
Accent color for the event page.
Button color on the registration form.
Force light theme on public page (ignore visitor’s dark mode preference).
Registration Options
Hide the newsletter subscription checkbox.
Disable registration completely (show info only).
Adding Media
Hero Image
Upload a cover image for your event. This appears at the top of the event page and in event listings. Recommendations:- Aspect ratio: 16:9 (landscape)
- Minimum size: 1200x675 pixels
- Format: JPG or PNG
- Keep important content centered (edges may be cropped on mobile)
Gallery
Add additional photos or promotional images to the event gallery.SDG Tagging
If enabled in your module settings, tag events with UN Sustainable Development Goals:Select applicable SDGs (1-17). This helps track your organization’s impact alignment.
Publishing the Event
Draft vs Published
Events start as drafts. While in draft:- Only you and admins can see it
- You can make changes freely
- No notifications are sent
- Event becomes visible (based on public/private setting)
- Members may receive notifications
- Event appears in calendars and listings
Publishing Steps
After Publishing
Once published, you can:- Edit details - Most fields can still be updated
- Send invitations - Invite specific members or groups
- Track registrations - See who signed up
- Send updates - Notify registered attendees of changes
- Manage waitlist - If capacity is full
- Cancel event - If needed (notifies registrants)
Best Practices
Write compelling descriptions
Write compelling descriptions
Include: what the event is about, who should attend, what they’ll get out of it, and any practical details.
Use high-quality images
Use high-quality images
A good hero image dramatically increases event registrations.
Set realistic capacity
Set realistic capacity
Consider your venue size, budget, and management capacity.
Publish early
Publish early
Give people time to plan. Major events should be published 4-8 weeks in advance.
Send reminders
Send reminders
Use the event communication tools to remind attendees as the date approaches.
Related Features
- Event Types - Categorize your events
- Ticketing - Set up paid tickets
- Public Page - Customize event pages
- Attendance - Track who shows up