How to access
Event → Report tab (after event ends)Prerequisites
Event Reports must be enabled in module settings: Settings → Events → Module Settings → Enable Event ReportsWhat’s in an Event Report
A complete event report includes:Basic Information
- Event title and date
- Location
- Organizer/host
- Event type
Attendance Data
- Total registrations
- Actual attendance (checked in)
- Attendance rate
- No-shows
Content
- Summary/description of what happened
- Key highlights
- Outcomes or decisions made
Media
- Photos from the event
- Galleries
- Video links
Statistics
- SDG alignment (if enabled)
- Volunteer hours logged
- Related activities
Creating an Event Report
1
Navigate to the event
Open the completed event in your events list.
2
Go to Report tab
Click on “Report” in the event navigation.
3
Fill in details
Add summary, upload photos, verify attendance.
4
Save report
Save as draft or publish the report.
Report Fields
Description of what happened at the event. Include highlights, achievements, and notable moments.
Confirm actual attendance count. Pre-filled from check-in data but can be adjusted.
Upload event photos. Multiple images supported. These become part of the event gallery.
Any decisions made, results achieved, or follow-up actions from the event.
Total volunteer hours contributed (if tracking volunteer time).
Photo Gallery
Uploading Photos
- Click “Add Photos” in the report
- Select multiple images at once
- Drag and drop supported
- Images are compressed automatically
Photo Guidelines
Best practices:- Include variety: setup, activities, group shots, candids
- Choose high-quality images
- Add captions where helpful
- Feature diverse participants
Attendance Verification
The report shows attendance statistics:| Metric | Description |
|---|---|
| Registrations | Total who signed up |
| Checked In | Marked as attended |
| No Shows | Registered but didn’t attend |
| Walk-ins | Attended without registration |
| Attendance Rate | Checked in / Registered |
- Open participant list
- Mark who attended
- Data flows into report
Publishing Reports
Draft vs Published
- Draft: Only visible to event organizers and admins
- Published: Visible to members (based on event visibility)
Who Can See Reports
- Public events: Report may be visible publicly
- Private events: Only members can see
- Admin settings: Can restrict to organizers only
Use Cases
Organizational archives
Organizational archives
Maintain historical record of all events. Useful for annual reports and institutional memory.
Sharing with stakeholders
Sharing with stakeholders
Member engagement
Member engagement
Post-event reports keep members informed about activities they missed.
Impact tracking
Impact tracking
Track SDG alignment, volunteer hours, and community impact over time.
Future planning
Future planning
Review past reports when planning similar events.
Best Practices
Complete reports promptly
Complete reports promptly
Create reports within a week of the event while details are fresh.
Be specific in summaries
Be specific in summaries
Include concrete details: how many attended, what was achieved, key moments.
Use quality photos
Use quality photos
Good photos make reports engaging. Select the best ones, not all of them.
Link to outcomes
Link to outcomes
Connect events to organizational goals. How did this event advance your mission?
Related Features
- Attendance - Check-in and tracking
- Annual Report - Yearly event summaries
- Gamification - Event attendance badges