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Private Groups allow members to create their own exclusive spaces for collaboration and discussion. They’re ideal for project teams, working groups, interest-based communities, or any group requiring controlled membership.

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How to access

Sidebar → + New Group Or: Groups → My Groups → Create Group

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What are Private Groups

Private Groups provide:
  • Member-created - Any authorized member can create a group
  • Controlled membership - Creator controls who can join
  • Customizable features - Enable only the features you need
  • Project-focused - Perfect for temporary or permanent collaborations

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Creating a Private Group

1

Click New Group

Click + New Group in the sidebar or from your groups list.
2

Enter basic info

Provide a name that clearly identifies the group’s purpose.
3

Set visibility

Choose Private to restrict visibility to members only.
4

Select features

Toggle on the features your group needs:
  • Discussions
  • Events
  • Files
  • Issues (with optional sub-settings)
5

Configure issues (optional)

If issues are enabled, configure:
  • Priority levels
  • Due dates
  • Issue types
6

Save

Click Save to create the group.

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Group Settings

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Basic Settings

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name
string
required
Display name for the group. Make it descriptive.
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description
text
Explain the group’s purpose and what members can expect.
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category
select
Group category for organization (if categories enabled).

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Visibility Settings

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isJoinable
boolean
default:"false"
Joinable - Any member can join without invitation. Private - Only invited members can join.

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Feature Toggles

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hasDiscussion
boolean
default:"false"
Enable discussion forum for the group.
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hasEvents
boolean
default:"false"
Enable events calendar for the group.
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hasFiles
boolean
default:"false"
Enable file storage and sharing.
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isProject
boolean
default:"true"
Enable issue/task tracking for the group.

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Issue Settings

When issues are enabled:
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hasPriority
boolean
default:"true"
Allow setting priority on issues (High, Medium, Low).
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hasDueDate
boolean
default:"false"
Enable due dates for issues.
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hasTypes
boolean
default:"true"
Enable categorizing issues by type.
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hasStatus
boolean
default:"true"
Enable status tracking (Open, In Progress, Done).

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Managing Members

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Adding Members

As a group administrator:
  1. Go to group → Members tab
  2. Click Add Members
  3. Search for members by name
  4. Select members to invite
  5. They’ll be added immediately (or receive invitation based on settings)

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Member Permissions

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onlyAdminsCanAddMembers
boolean
Restrict member additions to group administrators only.

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Removing Members

  1. Go to group → Members tab
  2. Find the member
  3. Click remove/kick
  4. Confirm removal

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Group Roles

  • Owner - Full control, can delete the group
  • Admin - Can manage members and settings
  • Member - Can participate based on group permissions

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Group Permissions

Control what members can do:
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onlyAdminsCanPost
boolean
Only administrators can create discussion posts.
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onlyAdminsCanCreateEvents
boolean
Only administrators can create events.
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onlyAdminsCanUploadFiles
boolean
Only administrators can upload files.

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Using Group Features

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Discussions

Perfect for:
  • Project updates and status reports
  • Decision-making conversations
  • Brainstorming and ideation
  • Meeting notes and follow-ups

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Events

Create group-specific events:
  • Team meetings
  • Project milestones
  • Working sessions
  • Deadlines and reviews

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Files

Share project resources:
  • Documents and spreadsheets
  • Images and presentations
  • Reference materials
  • Deliverables

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Issues

Track tasks and work items:
  • Create issues for tasks
  • Assign to team members
  • Set priorities and due dates
  • Track status through completion

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Issue Management

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Creating Issues

  1. Navigate to group → Issues tab
  2. Click Create Issue
  3. Fill in:
    • Title
    • Description
    • Type (if enabled)
    • Priority (if enabled)
    • Due date (if enabled)
    • Assignee (optional)
  4. Save

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Issue Workflow

Open → In Progress → Done
         ↓
       Blocked

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Issue Types

If types are enabled, categorize issues:
  • Task
  • Bug
  • Feature
  • Discussion
  • Question
  • (Custom types)

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Use Cases

Create a group for a specific project with all team members, shared files, and task tracking.
Establish temporary groups for specific initiatives or committees.
Let members form groups around shared interests (photography, hiking, etc.).
Create a group for planning a specific event with the organizing team.
Private space for board members or committee work.
Group participants of the same training session for collaboration.

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Best Practices

Give your group a clear name and description so members understand its purpose.
Enable only the features your group actually needs to avoid clutter.
Ensure groups have active owners who manage membership and content.
Archive or delete groups that are no longer active.
Set permissions that match how you want the group to function.