How to access
Menu → Official Gazette Admin: Settings → Features → Official GazettePrerequisites
- Official Gazette module must be enabled
- Administrator access for publishing
Overview
The Official Gazette provides:| Feature | Description |
|---|---|
| Official publications | Formal announcements and decisions |
| Document archive | Searchable historical records |
| Categories | Organized by document type |
| Permanent record | Immutable published documents |
Publication Types
Common gazette publication categories:| Type | Description |
|---|---|
| Decisions | Board and council decisions |
| Announcements | Official organizational announcements |
| Regulations | Rules and policies |
| Reports | Annual reports and summaries |
| Elections | Election results and appointments |
| Amendments | Changes to bylaws or regulations |
Creating a Publication
1
Navigate to Official Gazette
Go to Official Gazette → Create Publication.
2
Select category
Choose the publication type/category.
3
Enter details
Add title, date, and content.
4
Attach documents
Upload any supporting documents (PDF, etc.).
5
Publish
Publish to make it visible to members.
Publication Fields
The official title of the publication.
Type of publication (decision, announcement, etc.).
Official date of the publication.
Official publication number or reference code.
Full text content of the publication.
Supporting documents (PDFs, images, etc.).
Managing Publications
Viewing Publications
Members can browse the gazette by:- Chronological order (newest first)
- Category filter
- Date range
- Search by title or content
Editing Publications
If edits are necessary:- Navigate to the publication
- Click Edit
- Make changes
- Save with revision note
Categories Configuration
Administrators can create custom gazette categories:1
Go to Settings
Navigate to Settings → Features → Official Gazette.
2
Manage Categories
Click Manage Categories.
3
Add category
Create new category with name and description.
4
Set order
Arrange categories in preferred display order.
Visibility Settings
Control who can view gazette publications:| Setting | Description |
|---|---|
| Public | Visible to all, including non-members |
| Members only | Only authenticated members |
| Specific groups | Limited to selected groups |
| Administrators | Internal publications |
Search and Archive
Searching
The gazette includes full-text search:- Search by title
- Search within content
- Filter by category
- Filter by date range
Archive Access
All publications are permanently archived and accessible:- Browse by year
- Browse by category
- Download attachments
- Print-friendly view
Notifications
Configure notifications for new publications:- Email to all members
- Email to specific groups
- Push notification
- Discussion announcement
Use Cases
Board decisions
Board decisions
Publish official board meeting decisions and resolutions.
Policy updates
Policy updates
Announce new policies or changes to existing regulations.
Election results
Election results
Formally publish election outcomes and new appointments.
Annual reports
Annual reports
Archive annual activity and financial reports.
Membership changes
Membership changes
Record official membership status changes (honors, expulsions).
Best Practices
Use consistent numbering
Use consistent numbering
Apply a standard numbering system for easy reference.
Include effective dates
Include effective dates
Clearly state when decisions take effect.
Attach source documents
Attach source documents
Include original signed documents as PDF attachments.
Cross-reference
Cross-reference
Link related publications and amendments together.
Related Features
- Files - Document management
- Notifications - Announcement settings
- Groups - Visibility by group